As amended February 23, 2007
1. Name and Object:
a. The name of the assembly shall be the Faculty of the Graduate College of the University of Illinois at Urbana-Champaign.
b. The Graduate College is the administrative home of students admitted to graduate studies at the University of Illinois at Urbana-Champaign. The Graduate College shall have jurisdiction of all approved programs leading to graduate degrees. It is the responsibility of the Graduate College to develop and safeguard standards of graduate work and to promote and assist in the advancement of scholarly activities in all fields.
c. The Graduate College shall be governed by the University of Illinois Statutes and by the provisions of the Bylaws.
a. The Faculty of the Graduate College consists of the President, the Chancellor, the Provost, the Dean, and all those who, on the recommendation of the departments or other teaching or research divisions, have been approved by the Executive Committee and the Dean of the Graduate College to assume appropriate academic responsibility in programs leading to graduate degrees.
Normally, members of the Graduate Faculty will hold rank as assistant professor, associate professor, or professor. Exceptions will be considered on a case-by-case basis by the Executive Committee.
b. Associate and Assistant Deans of the Graduate College with rank or title of Professor, Associate Professor, Assistant Professor, or Instructor who are tenured or receiving probationary credit toward tenure shall be members of the Graduate Faculty.
c. All members of the Graduate Faculty, as defined in 2.a. and 2.b., shall be entitled to participate in meetings of the Faculty and to vote.
d. Administrative staff bearing the title of Assistant Dean and Associate Dean who are not included within the definition of members of the Faculty in 2.a. and 2.b. above shall be accorded voice at Faculty meetings but do not have voting rights.
e. Among the powers and duties of the Faculty are:
i. To establish rules for the conduct of its business.
ii. To establish policies for the governance of the College in its internal administration.
iii. To establish the academic policies of the College.
iv. adjunct status
a. Regular Meetings. There shall be at least one regular meeting of the Faculty each academic year.
i. The dean shall be the presiding officer. In the dean's absence, the designee of the dean shall preside.
ii. Call and Notice.
- A regular meeting shall be called by the dean, the date to be fixed by the dean and announced at least thirty days prior to the scheduled date.
- iv. The faculty shall be furnished with a written notice and the agenda of the meeting at least five calendar days prior to the meeting.
- Items may be placed on the agenda by the dean; by the Executive Committee; or by faculty petition signed by five members of the faculty provided that such item(s) shall be submitted to the dean at least twenty calendar days before the scheduled date of the meeting, and that the dean, in consultation with the Executive Committee, shall consider and may schedule inclusions of such items(s) on the agenda or may refer such item(s) to (an) appropriate committee(s).
- At regular meetings the quorum shall consist of those members present.
b. Special Meetings. Special meetings may be called by the dean, by the Executive Committee, or by petition of thirty members of the Graduate Faculty. The meeting must take place within twenty-one days of the date of the call. A quorum shall consist of those members present.
i. The business of a special meeting shall be limited to items on the agenda. The only substantive main motion in order would be one to poll the Faculty by mail ballot.
ii. A poll by mail ballot shall include a statement of the pros and cons of the matter at issue as approved by the Executive Committee. No action is official until it has been approved by mail ballot. The results of the mail ballot will be advisory to the dean and the Executive Committee in those matters specifically reserved to the dean and to the Executive Committee in the University Statutes (See Article IV, Sec. 3 and Article V). In such other matters as amendment of the Bylaws and approval of curricula, results of the poll shall be binding for the College.
c. Rules. The current edition of Robert's Rules of Order shall govern all Faculty meetings.
4. The Dean:
a.The chief executive officer of the College is the Dean of the Graduate College.
b. The dean shall be appointed annually as specified in Article III, Sec. 3b of the Statutes upon the advice of the Graduate College Executive Committee. The Executive Committee shall appoint a subcommittee from among its members, individuals knowledgeable of the dean's performance to develop recommendations. The recommendations shall be presented to the Executive Committee for action. The advice of the Executive Committee shall indicate whether the dean should be re-appointed, may make suggestions for improved performance, and may indicate if any early performance evaluation should be scheduled.
The dean should prepare for the subcommittee a short self-evaluation addressing goals, accomplishments, directions, problems, and any other matters that the dean may deem relevant.
c. The dean shall be given a performance evaluation no later than the fifth year of service. Subsequent evaluations should occur at least once every five years as the Statutes specify. The members of the Dean Evaluation Committee (DEC) shall be selected by the Graduate College Executive Committee, meeting in the absence of the dean. The DEC shall include at least six members of the Graduate Faculty and representatives of a diversity of disciplines from among the several academic colleges. It shall include at least two graduate students and may include professional staff. Others may be added to represent the various segments of the college, but a majority of the members must be faculty. The Provost, in consultation with the Executive Committee, shall designate a full professor who is not a member of the Graduate College Executive Committee to serve as chair and shall charge the committee.
The dean should prepare for the DEC and the Provost a short self-evaluation addressing Graduate College goals, accomplishments, directions, problems, and any other matters that the dean may deem relevant.
The DEC should appropriately solicit the views of academic deans, unit executive officers, faculty, staff, and graduate students with respect to the dean's performance. It should ensure that respondents have the opportunity to communicate their views with the assurance of confidentiality, and it should consult the Provost's office concerning procedures for assuring confidentiality under current law.
The dean should be given the opportunity to meet with the DEC both early in the evaluation process (for preliminary discussion) and toward its conclusion (to allow for discussion of any areas of concern that may have emerged.)
The DEC should report in writing both to the Provost, and to the Graduate College Executive Committee, at whatever length and in whatever detail it may deem appropriate, and should discuss its report with the Provost. The advice of the DEC shall indicate whether the dean should be re-appointed and may make suggestions for improved performance. The Provost should convey to the dean a written summary of the evaluation, prepared by the DEC for that purpose, and the Provost's conclusions. The Provost should also inform the Executive Committee of the outcome of the evaluation.
d. The dean shall perform those functions appropriate to the Graduate College required by Article III, Sec. 3b and Article V of the Statutes and shall additionally:
i. Represent the Graduate College to other campus and University authorities and to public and private agencies.
ii. Appoint such standing and ad hoc committees as are deemed necessary for the functioning of the College and for the furtherance of the missions of the campus.
iii. Recommend to the Chancellor the appointment and annual reappointment of associate or assistant deans of the Graduate College as required.
5. Standing Committees:
a. Executive Committee.
i. As the advisory committee to the dean, the Executive Committee acts for the Faculty of the College.
ii. The Executive Committee shall consist of fifteen members: eight elected members, four of whom shall be elected annually for two-year terms by the Faculty of the Graduate College; six members, three of whom shall be appointed each year for two-year terms by the Chancellor on the recommendation of the Dean of the Graduate College in consultation with the members elected that year; and the Dean of the Graduate College, who is ex officio a member and chairs the Committee.
iii. When the Executive Committee meets to prepare or give advice to the Chancellor and President on the appointment of the dean or to review the dean's performance, the dean shall not be a member, and the Committee shall be chaired by the senior faculty member (in terms of service at the University) on the Executive Committee.
iv. The duties of the Executive Committee shall include those prescribed by the Statutes and shall include advising the dean on proposals for new and revised graduate degree programs.
v. At meetings of the Executive Committee, a quorum shall consist of a majority of the members.
b. The dean shall establish such other standing committees as may be required by the Statutes, by state and federal law, or as are deemed necessary for the functioning of the College and for the furtherance of the missions of the campus.
6. Academic Integrity:
a. Policy and Procedures. All charges of academic integrity infractions that do not involve organized research activities will be dealt with as prescribed in the Code of Policies and Regulations Applying to All Students. All charges of academic integrity infractions with respect to organized research activities against students in the Graduate College will be dealt with as prescribed in the University of Illinois Policy and Procedures on Academic Integrity in Research and Publication, except as provided below.
b. Committee Composition. The Dean of the Graduate College will appoint as a member of the inquiry team and the investigation panel a graduate student who has no conflict of interest, is unbiased, and who has appropriate qualifications to judge the issues raised. No student will serve on both the inquiry team and the investigation panel concerning the same case.
c. Action by the Chancellor. The following procedures modify provision IV.F.4 of the Policy and Procedures on Academic Integrity in Research and Publication:
i. The Chancellor, after consultation with the Dean of the Graduate College, the dean of the student's academic college, the Vice Chancellor for Research, and the Vice Chancellor for Academic Affairs, shall determine what disposition to make of the case. The determination shall be communicated to the Respondent promptly.
ii. If the determination is that the allegations have not been proven, the case will be disposed of as provided in section IV.D.5 and IV.F.4 of the Policy and Procedures on Academic Integrity in Research and Publication.
iii. If the Chancellor concurs with the investigation panel's conclusion that academic misconduct has been proven and determines that a sanction should be imposed, the Chancellor will determine the appropriate sanction, which can include, but is not limited to, a written reprimand or warning, suspension, or dismissal. The Chancellor may prescribe corrective action responsive to the alleged misconduct and take other appropriate action. The Research Standards Officer shall notify the Dean of the Graduate College and the dean of the student's academic college of sanctions imposed and/or other actions taken.
iv. If suspension or dismissal is recommended, the Chancellor will transmit a copy of the investigation panel report, with a written recommendation for suspension or dismissal, to the Senate Committee on Student Discipline. The decision of the investigation panel on the fact of the breach of integrity is final. The sole question before the Senate Committee on Student Discipline is whether the breach of integrity in question is of such a nature as to warrant suspension or dismissal from the University.
v. If the Senate Committee on Student Discipline determines that the breach of integrity in question does not warrant suspension or dismissal, then the Chancellor will consult with the Dean of the Graduate College and the dean of the student's academic college to determine and impose an appropriate sanction.
7. Grievance Policy:
Grievance procedures for students enrolled in the Graduate College are governed by the Graduate College's "Policy and Procedures on Grievances by Graduate Students," which are available on the Graduate College Web site.
8. Special Units of the Graduate College:
Special units of the Graduate College may be created, transferred or abolished, in accordance with the process as specified in Article V, Sec. 3 of the Statutes. Such units report to the Dean of the Graduate College who may appoint such advisory committees as are needed.
Amendments to these Bylaws may be proposed by the dean, by the Executive Committee, or by petition of thirty members of the Faculty.
a. Proposed amendments to these Bylaws shall serve automatically as a call for a special meeting of the Faculty. The meeting must take place within twenty-one days of receipt of the proposed amendments.
b. The Faculty shall be furnished with written notice of the meeting and copy of the proposed amendments at least five calendar days prior to the meeting.
c. The business of a special meeting called to consider proposed amendments shall be limited to discussion of the amendments. The only substantive main motion in order would be one to poll the Faculty by mail ballot.
d. Approval of proposed amendments shall be by mail ballot. Approval shall require a positive vote of two-thirds of those voting.