Uploading Application Materials
Below are some tips for uploading any material in your online application:
instructions for uploading all documents:
- Resolution: Please obtain an electronic version or scan a copy of the credentials at the lowest resolution that results in a legible document (we recommend using under 200 dpi whenever possible). Scanning in "gray scale" or black and white may produce the best results.
- File Type: Please be certain that your document is saved as a PDF file or Word document
- Legibility: To ensure that your name and other identifying marks are not missed during the scanning process, make sure your scanned copy is clearly legible and can print on letter size paper - 8.5 by 11 in (21.5 by 30 cm).
Multiple upload buttons will be available if needed. Once you upload one document, you will be prompted to upload another document if applicable.
- Viewing Uploaded Documents: Once you have uploaded the document into the online application, you will be able to click the "view document" button to verify whether the uploaded document is legible. If it is not legible, then try again. (NOTE: The system automatically converts your uploaded document into a standard PDF file.)
- All Required Documents Must Be Uploaded: Even if you have previously mailed in paper documents, you must still upload an electronic version.
Academic Credentials (Transcripts, Certificates of Degrees):
- Identifying Information: The uploaded document must include your name and the institution name.
- Transcript Legends: Include a copy of the transcript legend or university key (back page in most cases) for each institution.
- United States Institutions: Transcripts are required to be uploaded.
- International Institutions (you have been awarded a degree): English and native language transcripts and certificates of degree are required to be uploaded.
- International Institutions (you have not yet been awarded a degree): English and native language transcripts are required to be uploaded.
- Official Academic Credentials: All credentials uploaded to the online application are considered unofficial. You will only be asked to submit official or attested credentials (transcripts, academic records, diplomas, certificates of degrees, etc) in a sealed envelope, with a certification stamp across the seal if you are admitted. These must be submitted during your first term of enrollment at the University of Illinois.
- Third Party Evaluations: We do not accept credentials or evaluations provided by third party evaluation companies such as WES and ECE. Some of these companies do provide translation services and if they provide a true English translation of an attested credential, we may be able to accept the translation. However, the native language credentials would need to come directly from the university. This is the case both for admission review and for submission of final official credential requirements for admitted students.
TOEFL AND IELTS Score Reports:
- Identifying Information: The uploaded document must include your name and Test Registration or Report Form Numbers.
Citizenship Status Documents:
- United States Visa Holders: Please upload a copy of your U.S. visa and make sure your name and visa status information are legible.
- Applicants Applying for US Permanent Residence: Please upload a copy of your Application Receipt Notice from USCIS for your application for US Permanent Residence, and make sure your name and form are legible.
- Sponsored J-1 Applicants: If an outside organization is issuing your DS-2019, please upload your award letter from this organization, and make sure your name and the letter are legible.
Passport and Proof of Funding Documents:
- Passports: Please make sure to upload the main passport page that includes your full legal name, place of birth, and date of birth (usually the page with a picture).
- Letters of Sponsorship / Declaration and Certification of Finance Forms: Please make sure your name and sponsor's name are clearly indicated and legible. Please make sure all documents include a signature or stamp showing the authenticity of the letter/form.
- Bank Statements: Please make sure the bank name, account holder's name, and balance are listed on the statement, and are clearly legible.
The University of Illinois reserves the right to require official credentials at any time during the admissions process, and rescind any offer of admission made if discrepancies between unofficial and official credentials are found.